How do you say you can't come to an event?

The Art of Politely Declining an Invitation

Declining an invitation with grace and respect is essential for maintaining positive relationships. Here are some tactful phrases you can use:

Phrases to Express Gratitude and Regret

• “Thank you so much for thinking of me. I’m truly honored by your invitation.”
• “I appreciate you considering me for this event. It sounds very promising.”
• “I’m thrilled that you’re hosting such a wonderful occasion.”

Phrases to Politely Decline

• “Unfortunately, I have a prior commitment that I cannot reschedule.”
• “I’m incredibly sorry, but my schedule is already full that day.”
• “I’m committed elsewhere and unable to attend.”

Additional Tips

• Be specific if possible: If you’re comfortable doing so, you can provide a brief explanation for your unavailability, such as a work obligation or a family event.
• Offer an alternative: If you’re unable to attend the specific event, suggest an alternative time or way to connect.
• Be genuine: Express your gratitude and regret in a sincere manner. Your words should convey that you value the invitation and the person who extended it.
• Maintain a positive tone: Even though you’re declining the invitation, your response should be polite and appreciative. Avoid using negative language or making excuses.

Example Responses

• “Thank you so much for considering me for your book club meeting. I’m very interested in the topic, but I’m already committed to a work conference that weekend. I wish you all a wonderful time.”
• “I’m thrilled that you’re hosting a housewarming party. Unfortunately, I have a prior family obligation that I cannot break. Thank you for thinking of me.”
• “I appreciate the invitation to your birthday celebration. It sounds like it will be a blast, but I’m unable to attend as I’m committed to a charity event that evening.”

By using these polite phrases and following these tips, you can decline an invitation in a way that preserves the positive relationship between you and the person extending it.