How do you write a proper referral?

Crafting a Compelling Referral

A well-written referral can significantly increase an applicant’s chances of securing a coveted opportunity. Here’s a step-by-step guide on how to write a proper referral that will make a lasting impression:

1. Header Information:

• Your Contact Details: Include your name, title, company, and email address.
• Recipient’s Information: Specify the name, title, and company of the person you’re referring to.

2. Personalized Greeting:

• Begin with a warm and professional salutation, such as “Dear [Recipient’s Name].”
• Express your appreciation for the recipient taking the time to consider your referral.

3. Candidate Introduction:

• Briefly introduce the applicant you’re referring.
• Highlight their exceptional skills, qualifications, and achievements.
• Use specific examples to demonstrate their competence and suitability for the opportunity.

4. Explain the Referral:

• Clearly state why you’re referring this particular applicant for the position.
• Explain their unique qualifications and how they align with the job requirements.
• Emphasize their potential to contribute significantly to the organization.

5. Closing Statement:

• Express your confidence in the applicant’s abilities and qualifications.
• Encourage the recipient to contact the applicant for further discussion.
• Use a call-to-action, such as “I highly recommend scheduling an interview with [Applicant’s Name].”

Example Referral:

Dear [Recipient's Name],

I hope this email finds you well.

I'm writing to enthusiastically refer [Applicant's Name] for the [Job Title] position at [Company Name]. As their [Your Relationship with Applicant], I have had the privilege of witnessing their exceptional work ethic and outstanding abilities firsthand.

[Applicant's Name] possesses a proven track record in [Relevant Skills and Experience]. In their previous role, they successfully [Accomplishments and Achievements]. I am confident that their technical expertise, problem-solving abilities, and strong communication skills make them an ideal candidate for this opportunity.

I believe [Applicant's Name] would be a valuable asset to your team and make a significant contribution to your organization. I highly recommend scheduling an interview with them so you can assess their qualifications further.

Thank you for your time and consideration.

Sincerely,
[Your Name]

Additional Tips:

• Keep your referral concise and to the point.
• Proofread carefully for any errors in grammar or spelling.
• Use specific and quantifiable examples to support your claims.
• Express your enthusiasm and confidence in the applicant.
• Follow up with the recipient if you don’t receive a response within a reasonable timeframe.